These terms govern your use of the hosted Field-to-Bid service at fieldtobid.com. By creating a workspace you accept them. If you are accepting on behalf of a company, you confirm you are authorised to bind that company.
The service
Field-to-Bid turns a recorded site walkthrough and photographs into a draft construction estimate, which you review, correct, and issue under your own name. It is a drafting tool. It does not act as an estimator, a quantity surveyor, an engineer, or a professional adviser of any kind.
Estimates are drafts, and the numbers are yours
Every figure the service generates must be checked by a competent person before it is relied on. Generated takeoffs are produced by AI models that make mistakes: they can misread a photograph, mishear a recording, omit scope that was mentioned, invent scope that was not, and apply the wrong unit or the wrong rate. That is why every field in the product is editable and every total is traceable to the line items behind it.
A bid you send to a client is your document, issued on your letterhead, under your professional judgement, and at your commercial risk. We accept no responsibility for an underbid, an overbid, an omission, a rejected tender, a loss of margin, or any other consequence of a figure the service produced. If that allocation of risk is not acceptable to you, do not use the service.
Trial and paid plans
A new workspace begins as a free trial covering a limited number of AI takeoffs, stated on the pricing page at the time you sign up. A takeoff is one generation of an estimate from your recording and photographs; writing a takeoff again on an estimate you already have uses another. Everything the trial produced remains fully editable after the trial ends; the limit applies only to generating further takeoffs, and it is a hard limit. Continued use beyond the trial requires a paid plan at the pricing published on fieldtobid.com. While card payment is being finished, activation is arranged by email and invoice.
The service is offered as-is during early access: features may change, and availability is not guaranteed. Reasonable notice will be given to the email on your account before any change that would remove access to your existing estimates.
Refunds and cancellation
You can cancel at any time from your account. Cancellation stops the next renewal; access continues to the end of the term you have already paid for, and nothing is deleted at the moment you cancel.
If the product is not right for you, email support@fieldtobid.com within 14 days of your first payment for a full refund. Annual plans are refundable pro-rata for unused whole months within the first 30 days. Refunds are returned to the original payment method.
Your estimates stay exportable as PDF after cancellation, so the work you have already done does not become hostage to a renewal.
Your account
You are responsible for the security of your credentials and for activity under your workspace. One workspace is intended for one contracting business. Tell us promptly at support@fieldtobid.com if you believe your account has been accessed by someone else.
Your content
Your recordings, photographs, estimates, and client details remain yours. You grant only the permission needed to operate the service: storing that content, and transmitting it to the AI providers described in the Privacy Policy so a takeoff can be generated.
You confirm you have the right to upload what you upload, including any permission needed to photograph a site and to record on it.
Acceptable use
- Do not use the service unlawfully, or to store unlawful content.
- Do not attempt to access another workspace, probe the service's security without permission, or disrupt its operation.
- Do not resell access to the hosted service.
Accounts may be suspended for breach of these terms, with notice where it is practical to give it.
Fair use of generation
Each paid workspace carries a monthly allowance of AI takeoffs, stated on the pricing page. On a paid plan it is a fair-use threshold rather than a hard gate: passing it flags the workspace for review rather than interrupting work mid-job, and your takeoffs continue to be generated. Sustained use far beyond the allowance may be discussed with you or rate-limited. The free trial is the exception and is a hard limit, as described above.
Third-party services
The service depends on Supabase, Cloudflare, and AI providers. Their outages are outside our control. Where you supply your own provider key, your relationship with that provider is governed by your agreement with them.
No warranty
The service is provided “as is” and “as available”, without warranty of any kind, express or implied, including fitness for a particular purpose and accuracy of output. Its availability is not guaranteed and its output is not warranted to be correct.
Limitation of liability
To the fullest extent permitted by law, we are not liable for indirect, incidental, special, consequential, or punitive damages, nor for lost profits, lost contracts, lost margin, or lost data. Our total aggregate liability arising from the service is limited to the greater of the fees you paid for it in the twelve months before the claim, or one hundred United States dollars. Nothing here excludes liability that cannot lawfully be excluded.
Termination
You may stop using the service at any time and request deletion of your workspace as described in the Privacy Policy. We may terminate an account for material breach of these terms, or on reasonable notice if the service is discontinued — in which case you will be given a period to export your estimates.
Changes to these terms
These terms may be updated. Material changes will be notified to the email on your account before taking effect, and the date at the head of this page reflects the current version.
Contact
Questions about these terms: support@fieldtobid.com.
Operator: Jins Mathew, trading as WorkFlicks. Business address: Cherukarayalunka, Koruthodu PO, Kottayam, Kerala, India — 686513. This agreement is governed by the laws of India, with jurisdiction in Kottayam, Kerala, subject to any mandatory rights or jurisdiction protections that apply to you.